Your best people spend their week typing. Estatemind reads your inbox, diary and files, does the routine work and leaves every reply, report and chaser as a draft for your team to approve.
No new software. It works inside the Microsoft 365 or Google Workspace you already run.
Your inbox, diary and files, in Outlook and SharePoint or Gmail and Google Drive, with your permission. Your data stays in your own systems.
Replies, particulars, reports, chasers and invoice requests, written in your house style, every morning and on request.
Everything waits as a draft. A person checks it, edits it and sends it. Nothing reaches a client without your say-so.
Pick yours to see the jobs it takes off your team.
Agents Society and other requirement circulars land in your inbox all week. Someone reads every one and most don't fit. Estatemind does the reading.
Selecting properties on the platform stays a person's job. With the list ready, it takes about 30 seconds per requirement.
Live from your instructions register
Weekly enquiries, viewings and feedback per instruction
Every live deal, its stage and the fee at stake
Comparables from checkable sources, each one linked
Completions ready for pitches and league tables
Evidence and pitch drafted. The figure stays yours
Runs on schedule→Reads your records→Drafts the report→Flags the gaps→You sign off
Every email waits in your drafts. Every change to your records is proposed, not made.
Rents, sizes, dates and fees come only from your records. Anything missing is marked "to confirm".
An offer gets a polite acknowledgement and goes straight to your client. The judgement stays yours.
Leases, notices, AML and disputes are flagged for a person. Quoted terms are always subject to contract.
No client's name, terms or deals leak into another's report, pitch or reply.
Every run ends with a short report: what it read, what it drafted and exactly what needs your sign-off.
The machine removes the typing. Your people keep the pen.
Set the hours your team spends on each job. The figures start as examples.
Set-up from £3,000. Your exact price comes from the free audit, sized to the jobs you hand over. No long contract.
I'm a chartered surveyor with over ten years in residential, commercial and land agency. I've written the particulars, chased the solicitors and sat on the enquiries at 10pm.
Estatemind isn't a tech firm guessing at how property works. Every rule in it, from "subject to contract" to never quoting a figure that isn't on file, comes from doing the job.
It stays in your own Microsoft 365 or Google Workspace. Estatemind works through Microsoft's or Google's official connection, acting as your signed-in staff and sees only what they can already see. You can withdraw access at any time.
It drafts; it doesn't send. Anything it isn't sure of is marked "to confirm" and every run lists what needs checking. A person approves everything before it goes out.
Your firm needs a Claude Team plan alongside the Microsoft 365 or Google Workspace you already use. There's nothing to install on your computers and nothing new for your team to learn: the drafts appear in Outlook or Gmail.
It starts with your inbox, diary and files in SharePoint or Google Drive, keeping simple registers of enquiries, viewings and deals. Connections to your CRM and portals are added where those systems allow it and we'll tell you honestly at the audit which ones do.
It replaces the typing, not the people. Firms use it to grow without the next admin hire and to put fee earners back on fee-earning work.
That depends mainly on how quickly your Microsoft or Google administrator approves the connection. We set a date at the audit and supervise the first runs with you.
A short call to map your workload and show you what Estatemind would take off it. No commitment.